i. Sample Partnership Agreement Template

i. Sample Partnership Agreement Template

 

 

[Title of Your Project]

 

 

Partnership Agreement

 

 

About the project

Give an overview of the project in a few sentences. What is the project about? Where did it come from? Why?

 

Example:

Our vision is to build cross-sector bridges between community practitioners, grassroots service providers, girls, young women, academics and policy makers that acknowledge the diversity of perspectives and actions, for and by girls and young women, and that move towards collaboration, communication and change in the social realm. This vision will be actualized through the collective collaboration of a coordinating committee to organize the first girls’ studies conference in Canada, which will simultaneously function as the launch Girls Action.

 

Timeline
Outline the activities that are part of the project plan and what phase the project is in. This doesn’t have to be in a special format. It can be in point form, just a quick write up about what is going to happen and when.

 

Objectives

Under objectives, make sure to state the overreaching goals of what you hope to achieve from this project. This can also be in point form.

 

Example:

Conference Objectives

• Profile, promote research and action strategies related to issues and realities for and by girls and to make this information more accessible to a wider audience, including girls.

• Facilitate an intergenerational dialogue on issues related to girls and young women.

• Bring together the voices of girls, academics, grassroots organizers, service providers, community practitioners and those who set policy to exchange information, network, and forge alliances.

• Reflect on the work, accomplishments and challenges of the last decade of work related to and by girls and young women.

• Explore concrete possibilities for collaboration between girls, academics, grassroots, service providers, community practitioners, and policy makers.

• Envision future strategies and actions to advance the status of girls and young women in Canada.

 

The Partnership

Explain the functions of all the partners, what the common goals are, and how the decision making process will happen.

 

Example:

Core Partner Roles and Responsibilities

The roles and responsibilities of the core partners include the following:

1. Function as an intermediary between the coordinating committee and the partnering institution.

2. Participate in coordinating committee meetings and responsibilities.

3. Offer expertise to the coordinating committee process and decision-making.

4. Financial Management: Each core partner will participate in the finance sub-committee, where the project resources will be managed. The partner’s financial contributions will be based on an overall project budget. The budget will outline the financial and in-kind contributions of each partner and will inform the management of the overall project resources. Partners are responsible for managing their organizations’ resources.

 

Partners’ Roles

This section is about your partner(s). When describing them, be sure to write down who they are, what they do, and what they will be doing for this project. The point of this agreement is to be specific about the partners’ roles and responsibilities. Try to use clear language so as to avoid any later confusion.

 

Example:

 

As a partner, Concordia University brings us:

 

1. International and national networks of academics involved in gender and girls’ studies.

2. Experience in organizing symposiums and conferences.

3. Institutional affiliation that offers legitimacy to the organizing committee.

4. Expertise in participatory research.

5. Institutional affiliation with Concordia University.

6. Financial and in-kind contribution, including long distance and postage.

 

As a partner, McGill University brings us:

 

1. International and national networks of academics involved in gender and girls’ studies.

2. Experience in organizing symposiums and conferences.

3. Institutional affiliation that offers legitimacy to the organizing committee.

4. Expertise in participatory research.

5. Institutional affiliation with McGill University.

6. Financial and in-kind contribution.

 

As a partner, the Centres of Excellence bring us:

 

1. National networks of service providers across Canada.

2. Experience in organizing symposiums and conferences.

3. Institutional affiliation that offers legitimacy to the organizing committee.

4. Expertise in participatory research.

5. Financial contributions including resources to cover the costs of participation in the conference, the organizing done by the coordinating committee (conference call fees, travel costs) and the cost for participation in the presentation.

 

Your Organization’s Role

Do the same here as you did for the partners, only this time write it about yourself. What is your organization, what do you do, and what will you be doing for this project? Be specific about what your roles and responsibilities will be. This helps to explain to your partners what you will be doing, how it is different from what they are doing, and the shared tasks that you will all be working on together.

 

Example:

 

Girls Action will bring:

 

1. Experience and expertise working with youth from an empowerment, pedagogical and youth-driven perspective.

2. Management and coordination experience and expertise.

3. A national network of grassroots, informal and formal organizations doing work for and by girls, and organizations directly or indirectly engaged in work to advance the equality of girls and young women.

4. Coordination of a grassroots national retreat coordinating committee that will inform and feed into the coordinating committee.

 

 

Note:

Not all partnership agreements are the same! We highly encourage you to make modifications, additions, and changes to your partnership agreements based on what works for you. Include your partners in the creation of your agreement, and make sure that everyone has a full understanding of the plan. Partnerships are ultimately all about the relationships between you and the partners, so make sure to cultivate these relationships with care, as this makes working together far more effective!ⁱ